Terms & Conditions
Making reservations and registering for special events with Clar’ Escapes Travel signifies your acceptance of our Terms and Conditions.
PAYMENTS AND POLICIES
All guests must make reservations n the name that is on your government-issued identification you will use to check-in at the hotel.
Travel insurance is strongly recommended to protect your trip.
Some restrictions apply to travel insurance, so it is your responsibility to contact the travel insurance company and determine the right plan for your needs. ( Certain restrictions apply, and it is recommended to purchase travel insurance within 14 days of making your reservation.). If interested in travel insurance, please feel free to contact these companies for a no-obligation quote.
Travel Guard- www.travelguard.com or call 1-800-826-4919
Allianz- www.allianztravelinsurance.com or call 1-866-884-3556
All reservation deposits and payments are non-refundable, and due on or before payment due date unless explicitly stated. If monthly and final payments are more than ten days late, Clar’ Escapes Travel has the right to cancel the reservation, and all monies paid to date will be forfeited.
You may resell your package to another person; however, you CANNOT TRANSFER MONEY to someone else within your group or any other group. It is your responsibility to resell your package and provide this notification in writing with the replacement name. Payments must continue to be made monthly to keep the reservation secured.
Due to the high demand of Essence Packages payment plans are strictly enforced.
Group Leaders are required to complete the registration form and list everyone’s email address and phone number accurately.
To lock in your package, all group members have 48 hours to make their initial deposit. If a group member does not make his or her deposit within the 48 hours or the Date Due indicated on the Paypal invoice, we will revise the package price to reflect the occupancy of all roommates who have made a deposit.
Example: If the group leader registers four guests, and only three members make their deposit, the package price will be revised to Triple Occupancy.
If cancellation occurs where one or more travelers alters the room occupancy requirements, the remaining travelers will be required to pay a revised occupancy rate. We regret that we cannot make exceptions to this policy for personal emergencies or any reason, including weather, acts of God, terrorism, civil unrest, or government action (deployment).
CHANGES TO GROUP
You can make up to 2 revisions to your group (No Charge). After the 2nd change, we reserve the right to charge a $25.00 change fee.
METHOD OF PAYMENTS
Payments for Special Event Packages can be made online via PayPal on our website or mailed directly to us. Paying online with your credit card is the most convenient method of payment. You do not have to have a PayPal account to register for a package and make payments. Just click on the section that says, “Pay with a Credit or Debit Card.
This payment option is made available through a secured gateway, and your credit card is not stored on our website. There are no PayPal processing fees if you make your payment directly on our website or when a Paypal invoice is sent to you. After browsing our site for packages you wish to purchase, just place your order online. This information is completely confidential and will not be disclosed. Receipts are issued through PayPal. Please keep your receipt for this will be your only receipt.
If you choose to mail in your initial deposit or monthly payment, please make all money orders, and cashier checks payable to Clar’ Escapes Travel
Clar’ Escapes Travel, LLC
P. O. Box 898
Windermere, Florida 34786
Final Payment Policy
To grant an extension on your final payment, you cannot be behind on your monthly payments. NO EXCEPTIONS.
All final payments are due on the date specified for the event package. Payments that are being mailed in must be postmarked by the payment deadline date. Any payments received after the deadline date will incur a $25-$50 late fee and will need to be paid no later than 10 days after the payment deadline date or you are at risk of your room being forfeited.
Late Fees will apply for payments not made by the Final Due Date of your Booked Event!
If your final payment that is being mailed in is not postmarked by the Due Date of your package, you will incur a late fee. No Exceptions!
Late fee invoices will be sent to via Paypal.
Make all money orders and cashier checks payable to Clar’ Escapes Travel, LLC
If you have questions regarding any of our payment policies, call us at (407) 917-2030
Deposits and payments are non-refundable due to contractual obligations with vendor.
Hotel room assignments are at the discretion of the selected hotel and not Clar’ Escapes Travel. All Rooms are Standard Rooms, and either has 1 King Bed or 2 Queen Beds unless specified in your Package description. Daily Parking for the Hotel is not included in the Package Price.
CREDIT CARD POLICY
Each Hotel will require at least one person in the party to present a credit card or debit card at check-in for incidentals.
Hotel confirmation numbers will be given to all Registered Paid Guests approx. 2 weeks before each event. If the final payment is not paid by 11:59 PM of the due date that is specified, a late fee will be applied immediately in the amount of $25-$50.
Clar’ Escapes Travel LLC, also reserves the right to increase the late fee if the final payment is not made within a reasonable period of time. We will notify you by email, the late fee increase charge. Everyone must be 18 years or older to ride the motorcoach.
Concert and Event Tickets
All Concert and Event Tickets will be picked up at Registration directly at the Hotel on the date specified. There will be no tickets mailed directly to you. The tickets are purchased as a group block and the location of your ticket is to be determined. Please contact us if you need additional information about this policy.
LIMITED TERMS AND CONDITIONS
Clar’ Escapes Travel LLC and any sponsoring institution, is acting only as an intermediary and agent for suppliers in selling services, or in accepting reservations or bookings for services which are not directly supplied by Clar’ Escapes Travel LLC such as hotel accommodations, ground transportation, meals, tours, event and concert tickets and cruises. Clar’ Escapes Travel LLC and any sponsoring institution, therefore, shall not be responsible for breach of contract or any intentional or careless actions or omissions on the part of such suppliers, which result in any loss, damage, delays as a result of weather or any conditions or injury to you or your travel companions or group members.
Clar’ Escapes Travel LLC shall not be responsible for any injuries, damages or losses caused to any traveler in connection with terrorist activities, war, insurrection, social or labor unrest, mechanical or construction difficulties, diseases, local laws, climatic conditions, weather conditions, abnormal conditions or developments or any other action, omissions or circumstances outside the coverage against them. Your retention of tickets, vouchers, or booking after issuance
The term Essence Music Festival, as well as all associated graphics and/or logos, are registered trademarks of their respective owners and are used herein for factual description purposes only. We are in no way associated with or authorized by Essence Music Festival and neither this production nor its affiliates have licensed or endorsed us to sell goods and/or services in conjunction with any Essence Music Festival productions. The use of any logos, words, trademarks, or photos have been used for Descriptive Purposes only and not to show endorsement or permission to use, to promote the sale of any tickets. We are not affiliated with, nor do we have any licenses or strategic alliances with, nor are we authorized by any box office, promoter, venue, theatre, stadium, hotel, sporting team or sporting association. All and any copyrights, trademarks, trade names used within this web site are for descriptive purposes only. We are not acting on the authority of or by the permission of any of the entities mentioned above. We can provide access to tickets for events through our contacts and various sources.
ts and various sources.